Tracking a job search

A job search usually starts as notes: a posting you pasted somewhere, a recruiter's name, what came up on a call. In Intabula those notes stay notes, and the folder they sit in can become a tracker once there are enough roles to compare.

Start with a note per role

Click New collection in the sidebar and create a jobs folder. Write one note per role with the posting text and its link in the body. Add frontmatter as you learn things, like status: applied or applied: 2026-10-02. You can also paste a link into the chat and ask "make a note for this role in jobs"; the agent fetches the posting and creates the record with the source link in it.

Add structure when it repeats

Every field you write shows as a column in the collection's table. When a field such as status appears in enough notes, a banner above the table offers to pin it as an official field. You can also ask the agent to set the fields up: it can pin status as a select with options like applied, interview and offer, applied as a date, and company as a wikilink to a companies collection. Salary works as a number if you record one figure, or as a string if you write ranges.

Ask for a board and the agent saves a kanban view grouped by status to your sidebar. New view in the sidebar does the same by hand. Dragging a card to another column rewrites that record's status.

Drafts inside each record

Ask for a cover letter for one role and the agent writes it into that record's body, under the posting it was based on. Each change it makes is logged with a before-and-after diff. If you switch the agent to manual mode, every write shows its diff and waits for your approval.

Keep it current

• Change status from the iOS app when you're away from your Mac; a record's Details sheet edits its typed fields.
• Ask the agent to re-check whether postings are still open. It fetches each link and updates status on the ones that have closed.
• Add a referral field later and ask the agent to backfill it across every record.

What you keep afterwards

Each role is a Markdown file holding the posting, your notes and the letter. Your conversations with the agent are kept on your Mac and come up in ⌘K search. If one is worth keeping next to the roles, open it on the Conversations page and use Save as record… to file it into jobs.

An apartment hunt or a vendor comparison works the same way with different fields.

More in the docs: Views & search, Write safety